Privacy Policy

1. Contact

Ruhr-Universität Bochum
Universitätsstraße 150
44801 Bochum
Germany

Phone: +49 234 32201
Fax: +49 234 14201
E-Mail: webmaster@ruhr-uni-bochum.de

Website: https://www.ruhr-uni-bochum.de/en/datenschutz 

Data Protection

In the following, we inform you about the processing of personal data when using the website www.ceac-rub.org. Personal data is any data that can be related to you personally. Other conditions may apply on other pages of the Ruhr-Universität Bochum.

The responsible party in terms of the Datenschutz-Grundverordnung and the Landesdatenschutzgesetz NRW is the Ruhr-Universität Bochum, Universitätsstr. 150, 44780 Bochum. Executing: Centre for EU-Asia Connectivity (CEAC), Prof. Dr. Sebastian Bersick. 

2. Provision of the website and creation of log files

Description and scope of the data processing

Every time our website is called up, data on the calling computer is required for the provision of the information (required for the provision of the information, Rechtsgrundlage Art. 6 Abs. 1, Buchst. e). The following data is processed: 

• Information about the type of browser and used version
• The operating system of the user
• The user’s IP address, which is anonymised by shortening immediately after the information is provided
• Date and time of access
• Websites from which the user’s system accesses our website
• Websites accessed by the user’s system through our website

The anonymised data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

The processing of the data is absolutely necessary for the provision and operation of the website. Consequently, there is no possibility of user’s objection.

Legal basis for data processing

As we obtain the consent of the data subject for the processing of personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

The legal basis for the temporary storage of the data and the storage in the log file is Article 6 Paragraph 1 Letter e GDPR.

Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

3. Cookies use

Description and scope of data processing

Cookies are files that are stored in the internet browser or by the internet browser on the calling system. We use technically necessary cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

We also use cookies on our website, which enable an analysis of the surfing behavior of users. The user data collected in this way is pseudonymized by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the user.

When accessing our website, users are informed by an information banner about the use of cookies for analysis purposes and are referred to this data protection declaration. In this context, there is also a reference to how the storage of cookies can be prevented in the browser settings.

Legal basis for data processing

The legal basis for the use of cookies is Article 6 Paragraph 1 Letter e GDPR.

Purpose of data procession

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change. The user data collected through technically necessary cookies are not used to create user profiles.

Duration of storage, possibility of objection and elimination

We only use session cookies that do not include any personal data and expire following the completion of the session. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

4. Application or Registration

Description and scope of data processing

On our website, we offer users the opportunity to register for various purposes (primarily for participation in events) by providing personal data. The data is entered into an input mask and transmitted to us and stored. The following data is collected as part of the registration process:

1. The data specified in the respective form
2. Date and time of registration

Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR.

Purpose of data processing

The login or registration of the user is required for the fulfillment of the purpose of the respective form (e.g. registration for an event). Further information will be provided with the respective form.

Duration of storage, possibility of objection and elimination

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for registration to an event no later than seven days after the end of the event.

5. E-mail and contact form

Description and scope of data processing

There are contact forms on our website which can be used to contact us electronically. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and saved. At the time the message is sent, the following data is also stored:

• The IP address of the user
• Date and Time

Alternatively, you can contact us via the email address provided. When contacting us by e-mail, the data you provide (e-mail address, further information you provide) will be processed and stored by us in order to answer your questions.

Purpose of data processing

The legal basis for the use of both the contact form and e-mail inquiries is Article 6 Paragraph 1 Letter e GDPR. 

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended if the circumstances indicate that the matter in question has been conclusively clarified.

 The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Use of YouTube videos

We offer users on our website the opportunity to watch selected videos from YouTube directly on the site. To protect user data, a connection to YouTube is only established and the video started when a link is clicked. Only then will data be sent to the provider. If you do not click on the link, there will be no exchange between the user and YouTube. Information about the collection and use of your data on YouTube can be found here: https://policies.google.com/privacy?hl=de&gl=de

6. Your rights as a data subject

The following rights of the GDPR are available to data subjects:

1. a) Right of access – Article 15 GDPR

The right of access grants the data subject comprehensive insight into the data concerning him or her and into other important criteria, such as the purposes of the processing or the period for which the data shall be stored.

1. b) Right to rectification – Article 16 GDPR

The right to rectification implies the possibility for the data subject to have inaccurate personal data concerning him or her rectified.

1. c) Right to erasure – Article 17 GDPR

The right to erasure entails the possibility for the data subjects to have data erased at the controller. This is, however, only possible if the data concerning him or her are no longer necessary, if they have been unlawfully processed, or a corresponding consent has been withdrawn.

1. d) Right to restriction of processing – Article 18 GDPR

The right to restriction of processing includes the possibility for the data subject to prevent for the time being any further processing of personal data concerning him or her. A restriction mainly occurs at the stage of examining other exercises of rights by the data subject.

1. e) Right to object – Article 21 GDPR

The right to object includes the possibility for data subjects to object, in a particular situation, to the further processing of their personal data as far as this processing is justified by the performance of public tasks or of public and private interests.

If you have any questions or complaints, you can always contact the supervisory authority (Landesbeauftragte für den Datenschutz NRW, for further information see: https://www.ldi.nrw.de).

You can also contact the RUB data protection officer; they can be reached at dsb@rub.de, further information can be found here: https://dsb.ruhr-uni-bochum.de